Last Updated: October 2, 2025

Introduction

Guardian Dental Billing (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website at https://guardiandentalbilling.com. By using our services, you consent to the data practices described in this policy.

1. Information We Collect

We collect information to provide and improve our services to you. The types of information we collect include:

A. Personal Information

This is information that can be used to identify you. We collect personal information you voluntarily provide to us when you:

Contact us through our website forms, email, or phone.
Comment on our blog or articles.
Register for an account (if applicable).
Engage with our services as a client.

The personal information we may collect includes your name, email address, phone number, and any other details you choose to provide in your communication with us.

B. Non-Personal Information

This is information that cannot be used to identify you personally. We automatically collect non-personal information when you visit our website, including:

Technical Information: Your IP address, browser type and version, operating system, and a browser user agent string. This information helps us with spam detection and website security.
Usage Information: Pages you visit, the time and date of your visit, and the duration of your stay on those pages. This data helps us understand how our site is used and improve the user experience.

2. How We Use Your Information

We use the information we collect for various purposes, including:

To Provide Services: We use your personal information to deliver our dental billing services, fulfill our contractual obligations, and manage your account.
To Communicate With You: We use your contact information to respond to your inquiries, provide customer support, and send you important updates or information if you have subscribed to our communications.
To Improve Our Website: We use non-personal information to analyze website traffic, understand user behavior, and make our website more intuitive and effective.
For Security and Fraud Prevention: We use technical and usage information to detect and prevent spam, identify potential security risks, and protect the integrity of our website and services.
For Legal Compliance: We may use and disclose your information as required by law, court order, or governmental regulation.

3. How We Share Your Information

We are committed to your privacy and do not sell, trade, or otherwise share your personal information with third parties for their marketing or lead generation purposes.

A. Service Providers and Business Partners

We may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you. These partners are bound by confidentiality agreements and are prohibited from using your personal information for any purpose other than to provide these services to us.

B. Legal and Security Requirements

We may disclose your information if we are required to do so by law, or in the good faith belief that such action is necessary to:

Comply with a legal obligation.
Protect and defend the rights or property of Guardian Dental Billing.
Prevent or investigate possible wrongdoing in connection with our services.
Protect the personal safety of users or the public.

C. Mobile Information

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All other categories of information collected, as outlined in this policy, exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All OPT-IN requests include text messaging originator opt-in data and consent; this information will not be shared with third parties.

4. Cookies and Tracking Technologies

Like many websites, we use cookies to collect information and enhance your experience. A cookie is a small text file stored on your device that helps us remember certain information about you.

Functionality Cookies: We use these to remember your preferences, such as saving your name and email address for future comments on our blog. These cookies last for one year.
Login Cookies: When you log in, we use cookies to save your login details and screen display choices. Login cookies last for two days, while screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks.
Temporary Cookies: We use temporary cookies to check if your browser accepts them. These cookies contain no personal data and are discarded when you close your browser.

By using our website, you consent to our use of cookies. You can manage or disable cookies through your browser settings, but please note that some parts of our website may not function properly without them.

5. Embedded Content from Other Websites

Our website may include embedded content from other sites, such as videos, images, or articles. This content behaves as if you have visited the other website directly.

These third-party websites may collect data about you, use their own cookies, and embed additional tracking. We have no control over the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements.

Comments: If you leave a comment, the comment and its metadata are retained indefinitely. This allows us to automatically recognize and approve follow-up comments instead of holding them in a moderation queue.
Registered Users: We store the personal information of registered users in their user profiles. Users can edit or delete their information at any time (except for their username). Website administrators can also access and edit this information.

7. Your Rights Over Your Data

You have specific rights regarding the personal data we hold about you. You may:

Request an Exported File: If you have an account or have left comments, you can request an exported file of the personal data we hold about you.
Request Erasure: You can request that we erase any personal data we hold about you. This request may be subject to legal obligations to retain certain data for administrative or security purposes.

To exercise these rights, please contact us directly.

8. Data Security

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties

We implement a variety of security measures to protect your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new policy on this page and updating the “Last Updated” date at the top. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us through the information provided on our website.